Home » How To: Recording Audio in your Powerpoint Presentation

How To: Recording Audio in your Powerpoint Presentation

This is a step by step guide of how to Record Audio into your PowerPoint Presentation.

A note on quality:  the quality of audio recording is dependent on basically two factors, microphone and computer sound card.  Check with your IT department for questions or problems related to your microphone or the sound card in a particular computer.

Step 1: Open PowerPoint Presentation

Step 2: Create each slide as you want it to look.

Step 3: In the notes section, type in your desired script.

Step 4: Once you have your PowerPoint Presentation finished click on the “Slide Show” tab on the top menu bar:

Step 5: Select “Record Narration” in the menu.

Step 6: Click the “Record Narration” command on this menu:

When you click on the “Record Narration” the Record Narration dialog box will appear:

You will first want to check the microphone connection to make sure it is plugged in and turned on.  Click the “Set Microphone Level” command.

Step 8: Follow the instructions and make sure the microphone levels are adjusted to your liking.  When you test the microphone levels the volume is represented through a series of green, yellow and red bars.

You can adjust the microphone volume by moving the slider. However if the volume is too high the slider will adjust the microphone levels. When finished click “OK.”

Step 9: Once you click “OK” you will return to this menu:

Step 10: Click on the “Change Quality…” button.

Step 11: Click on the “Attributes” drop down box.

Scroll to the highest quality audio configuration available for your computer.  This will be at the bottom of this list and will result in the highest quality available for your recording.

Step 12: Click “Save As” and your screen will return to the Record Narration menu:

Step 13: Now that everything is set up for the best possible audio recording click the “OK” button and your PowerPoint Presentation will begin to play out on the screen.

Speak into the microphone while your Presentation plays out.  Click the mouse to move to the next slide.

Step 14: Once the Presentation is finished it will say

Step 15: When you click the mouse again it will ask you if you wish to save the Slide Timings as well.

You can choose to save or not save your slide timings.

Step 16: You will then be returned to your slide presentation. The audio you recorded will be indicated by a small speaker icon at the bottom right of the document:

You can record the audio again if you are unhappy with your results by following these directions again, starting from Step 1.  You can delete the audio recording by clicking the speaker icon and deleting it.

Step 17: To preview the audio press the F5 button or click on the Slide Show tab, on the top toolbar, and click “View Show.”

Step 18: Contact your Client Services Specialist or Publishing Specialist for instructions on submitting your PowerPoint.